Relocating from one space to another is almost always hectic. Whether it’s from one home to another or to a new office there is so much stress involved and so many things that could go wrong! That said, if you’re planning on moving an entire team or just yourself from one office to another we have some helpful tips for you!

  1. Plan as early as you can! It’s not a surprise to find that most businesses who have trouble relocating offices only planned a month or two in advance. If you know that you have to move sometime in the future, start planning immediately. Giving yourself six months to plan and move is recommended. Though, if you’re relocating a bigger business you should factor in up to two years!
  2. A commercial mover is nonnegotiable. Unless you personally own a large fleet of moving vehicles, you’ll need a team to help move desks and chairs as well as everything else in the office.
  3. Don’t leave any leftover rubbish or junk items in the old office. Once you’ve left the space you don’t want to be coming back to clean everything up. Leave this to a professional rubbish removal service and be done with it.
  4. If you’re relocating to a large commercial building, it might have an insurance requirement. Make sure that your moving team has the right insurance for the building and double check that you have a copy of it!
  5. Leave your office relocation until after hours or better yet, plan it to only take place after hours. This is a big tip since almost all offices don’t allow a move to take place during work hours. Choose a time that’s after-hours or on the weekend.
  6. Double check all of your building’s service bay rules. Your moving team might be overstaying their parking time in the loading dock, so always check that in advance. You don’t want to be penalised in the middle of a relocation.
  7. Keep everyone informed of the move. Don’t let anybody in your team get confused or become unaware of what’s going on. State laws might also require that you keep everyone informed and updated on a regular basis.
  8. Do an audit of all the business materials you’ll need to update. These can include all stationery, advertisements and your email footers.
  9. It’s also a good idea to reach out to a move manager if you’re not hiring a full-service moving team. These move managers will be able to keep an eye on where everything is going as well as develop a plan that will ensure everything is complete by the deadline. They’ll also be able to coordinate with movers too and give them information on which furniture needs to be taken and when.
  10. A largely forgotten step is packaging. A week or so before the relocation commences you should speak with your movers or coordinator and figure out if you need to purchase boxes and other packing materials.
  11. If your business is large enough to have its own departments, then delegate certain parts of each move to the heads of those departments. This way everyone will be working towards a common goal and there is less misinformation among employees.
  12. Prior to the office relocation commencing, make sure to visit the new space with the manager and walk through the office space. This way you’ll be able to spot any broken bulbs or leaks and other issues.
  13. Speaking with the building manager about AC or heating is essential too. If you move on a weekend you might find that the AC or heat is off and that could put brakes on the move.
  14. Remember that plants are typically exempt from office mover’s duties. If you need to have plants moved from the office, find someone else to take care of those.
  15. Make sure to give all of your employees ample time to collect their items and pack everything up from their desks and their workspace.
  16. During the move, there should be two managers at both sites at all times. One at the original office and another at the new one. This will stop one manager running back and forth and focusing on too many things at once.
  17. All infrastructure needs to be up and running before the development teams arrive. That means cabling and other equipment is ready for IT and all electrical outlets are ready to go.